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(Longhorn Digital Citizenship & Device Agreement) A Unified Agreement for Responsible Technology Use, Educational Access, and Student Media Consent at Darrouzett ISD.
Your guide to responsible device use, online behavior, and media consent at Darrouzett ISD.
Microsoft 365 Interactive How-To Guides
Teacher Guides
Guide 10: Tips for Going Paperless with Microsoft 365
1. 1. Use Teams Assignments instead of printed worksheets.
2. 2. Distribute lesson materials through OneNote Class Notebook.
3. 3. Have students take notes and submit homework digitally.
4. 4. Use Forms for quizzes and quick exit tickets.
5. 5. Store files in OneDrive and share links instead of printing handouts.
6. 6. Use digital whiteboards during Teams meetings.
7. 7. Encourage students to use Microsoft To Do or Planner to track tasks.
Guide 1: Signing In to Microsoft 365 and Accessing Apps
1. 1. Open your browser (Chrome, Edge, or Safari).
2. 2. Go to https://www.office.com
3. 3. Click 'Sign In.'
4. 4. Enter your school email address, then click 'Next.'
5. 5. Enter your password, then click 'Sign In.'
6. 6. If prompted, approve multi-factor authentication (MFA) via text, app, or email.
7. 7. Once logged in, you'll see the Microsoft 365 home screen with icons for: - Outlook (email) - Teams (class management) - Word, Excel, PowerPoint - OneNote (class notebook) - OneDrive (cloud storage)
8. 8. Click on any app to launch it in your browser. You can also download the desktop version by clicking 'Install Office' in the top-right.
Guide 2: Navigating Microsoft Teams for Teachers
1. 1. Go to https://www.office.com and sign in with your school email and password.
2. 2. Click the 'Teams' icon from the Microsoft 365 homepage.
3. 3. You’ll see all your class Teams already listed. These were automatically created for you.
4. 4. Click on a class to open it. You’ll be able to post announcements, upload files, and access assignments.
5. 5. Use the tabs at the top (Posts, Files, Class Notebook, Assignments, Grades) to manage your classroom tasks.
6. 1. In Teams, click 'Join or create team' in the top right corner.
7. 2. Click 'Create a team.'
8. 3. Choose the type of team you want (e.g., Professional Learning Community, Staff, Other).
9. 4. Give your Team a name and optional description.
10. 5. Click 'Next', then add members (students or staff) as needed.
11. 6. Click 'Create' to finish.
Guide 3: Posting Assignments and Grading in Teams
1. 1. Open Teams and select the class Team where you want to post the assignment.
2. 2. Click the 'Assignments' tab at the top.
3. 3. Click 'Create' > 'Assignment'.
4. 4. Enter the assignment title, instructions, and attach any necessary files or resources.
5. 5. Set the due date and time.
6. 6. Choose which students should receive the assignment (or leave it for all students).
7. 7. Click 'Assign' to publish it to your students.
8. 1. Go to the 'Assignments' tab in your class Team.
9. 2. Click on the assignment you want to grade.
10. 3. You’ll see a list of students and their submission statuses (Not turned in, Turned in, Returned).
11. 4. Click on a student's name to view their work.
12. 5. Leave comments and enter a grade (if grading is enabled).
13. 6. Click 'Return' to send feedback and grade back to the student.
Guide 4: Hosting Online Lessons with Microsoft Teams Meetings
1. 1. Go to Teams and open the class where you want to schedule a meeting.
2. 2. Click the 'Calendar' icon on the left sidebar.
3. 3. Click 'New meeting' in the top right.
4. 4. Enter a title for the meeting (e.g., Algebra 1 - Period 2).
5. 5. Set the date, start time, and end time.
6. 6. In the 'Add required attendees' box, you can add specific students if needed, or skip if you're inviting the whole class.
7. 7. Under 'Add channel', select the class Team and the channel (usually 'General') to link the meeting.
8. 8. Click 'Send'. The meeting will appear on the calendar and in the class Team's Posts feed.
9. 1. At the scheduled time, open Teams and go to the Calendar or Class Team post.
10. 2. Click 'Join' to enter the meeting.
11. 3. Before joining, choose your mic and camera settings. Click 'Join now'.
12. 4. Use the toolbar to manage the meeting: - Mute/unmute your mic - Turn camera on/off - Share your screen or a specific window - Open the chat to interact with students - Record the session if needed (with proper permissions)
13. 5. Click the 'Participants' icon to see who has joined and manage roles (e.g., mute students, assign co-hosts).
14. 1. In the meeting, click the 'Breakout rooms' icon on the toolbar.
15. 2. Choose how many rooms to create and whether to assign students manually or automatically.
16. 3. Click 'Create rooms'.
17. 4. Move students into rooms, then click 'Open' to start the sessions.
18. 5. You can join any breakout room to check in or assist students.
19. 6. Click 'Close rooms' when you want to bring everyone back.
Guide 5: Creating and Managing a OneNote Class Notebook
1. 1. Go to Teams and open your class Team.
2. 2. Click the 'Class Notebook' tab at the top of the screen.
3. 3. The notebook will load directly in Teams. If it's your first time, follow the setup prompts to create one.
4. 4. Choose the default layout (recommended) or customize as needed, then click 'Create'.
5. 1. Click into the Content Library or a student's section.
6. 2. Click 'Add Page' to create a new lesson, worksheet, or instructions.
7. 3. Use text, images, drawing tools, or insert files as needed.
8. 4. To distribute a page to all students, right-click on the page and choose 'Distribute Page', then select the target section (e.g., Homework).
9. 1. In the Class Notebook, go to a student's individual notebook.
10. 2. Click into the section or page you want to review.
11. 3. Leave comments directly on the page using text or ink tools.
12. 4. Use the navigation pane to quickly jump between students.
Guide 6: Communicating with Students via Outlook and Teams
1. 1. Go to https://www.office.com and click on the Outlook icon.
2. 2. Click 'New mail' to start a new message.
3. 3. In the 'To' field, enter the student's email address or class group if available.
4. 4. Add a subject and your message.
5. 5. Click 'Send'.
6. 6. You can organize your emails using folders or mark important messages with flags.
7. 1. Open Microsoft Teams and go to the appropriate class Team.
8. 2. Click the 'Posts' tab at the top.
9. 3. Click in the 'Start a new conversation' box.
10. 4. Type your message. Use @mention (e.g., @All or @StudentName) to notify specific people.
11. 5. Click the paperclip icon to attach files if needed.
12. 6. Click the formatting icon (A) to add a subject line or make announcements more visible.
13. 7. Press 'Send' (paper plane icon) to post your message.
Guide 7: Collaborating with Colleagues Using OneDrive and SharePoint
1. 1. Go to https://www.office.com and click on the OneDrive icon.
2. 2. Find or upload the file you want to share.
3. 3. Right-click on the file and choose 'Share'.
4. 4. Enter the email addresses of the colleagues you want to collaborate with.
5. 5. Choose whether they can 'Edit' or 'View' the file.
6. 6. Add an optional message and click 'Send'.
7. 1. Shared files can be opened in the browser or desktop versions of Word, Excel, or PowerPoint.
8. 2. Multiple people can work on the same file at once — edits appear in real-time.
9. 3. Use the comment feature to leave notes or questions.
10. 4. Version history is automatically saved, so you can restore previous versions if needed.
11. 1. In OneDrive, click 'Shared libraries' in the left sidebar to access SharePoint sites linked to Teams or departments.
12. 2. Click on the site you want to access (e.g., Math Department).
13. 3. Browse folders and files or upload new materials.
14. 4. Use the SharePoint site to co-author documents, store curriculum files, or collaborate on projects.
Guide 8: Using Microsoft Forms for Quizzes, Polls, and Feedback
1. 1. Go to https://forms.office.com or select 'Forms' from the Microsoft 365 home page.
2. 2. Click 'New Form' for surveys or 'New Quiz' for graded assignments.
3. 3. Enter a title and description.
4. 4. Click 'Add New' to create questions (e.g., multiple choice, text, rating, etc.).
5. 5. For quizzes, set the correct answers and assign point values.
6. 6. Toggle settings (gear icon) to control who can respond and whether to shuffle questions.
7. 1. Click 'Collect Responses' in the top-right.
8. 2. Choose whether anyone can respond or only people in your organization.
9. 3. Click 'Copy' to copy the link, or click the email, QR, or embed icons for other options.
10. 4. Paste the link in Teams, email, or your Class Notebook.
11. 1. Click the 'Responses' tab on your form or quiz.
12. 2. View results summary, individual answers, and export to Excel.
13. 3. For quizzes, review scores and manually grade open-ended questions if needed.
14. 4. Click 'Post Scores' to return grades to students.
Guide 9: Tracking Student Progress with Insights in Teams
1. 1. Open Teams and select your class Team.
2. 2. Click the 'Insights' tab at the top of the screen.
3. 3. Insights will load automatically with a dashboard view.
4. 1. Check student engagement based on activity (posts, file views, assignment submissions).
5. 2. Review assignment turn-in rates and time spent in meetings.
6. 3. Identify students who may need additional support or follow-up.
7. 4. Use filters to narrow down by date or activity type.
8. 5. Export data to Excel for further analysis if needed.
Student Guides
Student Guide 10: Staying Organized with Microsoft To Do
1. 1. Go to https://todo.microsoft.com or open the To Do app from Microsoft 365.
2. 2. Click 'New Task' to add a new assignment or reminder.
3. 3. Set due dates and reminders as needed.
4. 4. Organize tasks into lists (e.g., Homework, Projects).
5. 5. Check off tasks as you complete them — stay on track!
Student Guide 1: Signing In to Microsoft 365
1. 1. Open a browser and go to https://www.office.com.
2. 2. Click 'Sign In.'
3. 3. Enter your school email address (e.g., yourID@school.edu) and click 'Next'.
4. 4. Enter your password and click 'Sign In'.
5. 5. If prompted, complete multi-factor authentication (e.g., text or email verification).
6. 6. You’ll now see the Microsoft 365 dashboard with access to Outlook, Teams, OneDrive, Word, and more.
Student Guide 2: Navigating Microsoft Teams for Classes
1. 1. Sign in to Microsoft Teams at https://teams.microsoft.com.
2. 2. Your classes will appear automatically on the Teams dashboard.
3. 3. Click on a class to open it. You'll see tabs like Posts, Files, Assignments, and Grades.
4. 4. Use the 'Posts' tab to see announcements or class discussions.
5. 5. Use the 'Assignments' tab to view upcoming and past work.
6. 6. Click 'Files' to access any shared documents from your teacher.
Student Guide 3: Submitting Assignments in Teams or OneNote
1. 1. Go to the 'Assignments' tab in your class Team.
2. 2. Click on an assignment to view instructions and attached files.
3. 3. Complete your work and click 'Add work' to upload your file, or fill out the form directly in Teams.
4. 4. Click 'Turn in' to submit your assignment.
5. 5. In OneNote: navigate to your class notebook, add your work to the correct section/page, and your teacher can view it automatically.
Student Guide 4: Using OneDrive to Save and Share Files
1. 1. Go to https://www.office.com and click on the OneDrive icon.
2. 2. Click 'Upload' to add files or folders from your computer.
3. 3. Click 'New' to create Word, Excel, or PowerPoint documents online.
4. 4. To share a file, right-click it and select 'Share'.
5. 5. Enter the recipient’s email (e.g., your teacher) and click 'Send'.
Student Guide 5: Joining a Video Class in Teams
1. 1. Open Microsoft Teams and go to your class Team.
2. 2. In the 'Posts' tab or 'Calendar', find the scheduled meeting for your class.
3. 3. Click 'Join' to enter the meeting.
4. 4. Choose your audio and video settings, then click 'Join now'.
5. 5. Use the toolbar to mute/unmute, raise your hand, or type in the chat.
6. 6. Be respectful and stay engaged throughout the class.
Student Guide 6: Checking and Responding to Outlook Email
1. 1. Go to https://www.office.com and click on the Outlook icon.
2. 2. Click on your inbox to view received emails.
3. 3. Click on a message to open it, and use 'Reply' to respond.
4. 4. Click 'New mail' to send a message to your teacher or classmates.
5. 5. Use folders and the search bar to organize and find emails easily.
Student Guide 7: Creating Word, Excel, and PowerPoint Online
1. 1. Go to https://www.office.com.
2. 2. Click on Word, Excel, or PowerPoint from the dashboard.
3. 3. Click 'New blank document' to begin.
4. 4. Work directly in the browser — your progress is saved automatically.
5. 5. Click 'File' > 'Save As' or 'Download a copy' if you need a local version.
Student Guide 8: Taking Notes with OneNote Class Notebook
1. 1. Go to Teams and open your class Team.
2. 2. Click the 'Class Notebook' tab.
3. 3. Navigate to your personal section in the notebook.
4. 4. Click 'Add Page' to start a new note.
5. 5. Use typing, drawing tools, and insert pictures or files as needed.
6. 6. Your teacher can see your notes and provide feedback.
Student Guide 9: Checking Grades and Feedback in Teams
1. 1. Go to your class Team in Microsoft Teams.
2. 2. Click on the 'Grades' tab.
3. 3. You will see a list of all assignments, their status, due dates, and grades.
4. 4. Click on an assignment to see teacher comments or feedback.
5. 5. Check often to stay on top of your progress.
Teacher-Student Combo Guides
Guide 10: Staying Organized with Microsoft To Do (Teachers & Students)
1. 1. Go to https://todo.microsoft.com or open the To Do app.
2. 2. Create task lists for lesson planning, grading, or meetings.
3. 3. Set deadlines and reminders for important items.
4. 4. Check off tasks as you complete them to stay organized.
5. 1. Log in to Microsoft To Do with your school account.
6. 2. Create a new task for each assignment with a due date.
7. 3. Group tasks by class or type (e.g., tests, projects).
8. 4. Check off tasks as you finish them.
9. 5. Use reminders so you never forget an assignment!
Guide 1: Signing In to Microsoft 365 (For Teachers and Students)
1. 1. Visit https://www.office.com and click 'Sign In'.
2. 2. Use your school-issued email address and password.
3. 3. Complete multi-factor authentication if prompted.
4. 4. You will be taken to the Microsoft 365 dashboard with access to Teams, Outlook, OneDrive, and more.
5. 1. Direct students to https://www.office.com.
6. 2. Have them click 'Sign In' and use their school email and password.
7. 3. Help students through any multi-factor authentication steps (if used by your district).
8. 4. Once signed in, students will see the same dashboard with access to all Microsoft 365 tools.
Guide 2: Navigating Microsoft Teams (For Teachers and Students)
1. 1. Sign in to Teams at https://teams.microsoft.com or open the desktop app.
2. 2. Click on a class Team to access your course.
3. 3. Use the tabs (Posts, Files, Assignments, Grades) to share content, give instructions, and manage classwork.
4. 4. Post announcements or start discussions in the 'Posts' tab.
5. 5. Upload handouts, videos, or lesson slides in the 'Files' tab.
6. 6. Create and grade assignments in the 'Assignments' tab.
7. 1. Guide students to open Teams and select their class from the Teams dashboard.
8. 2. Show them how to navigate between tabs like Posts, Assignments, Files, and Grades.
9. 3. Encourage them to check the Posts tab daily for new messages or links.
10. 4. Remind students to open assignments and click 'Turn In' after completing them.
11. 5. Teach them how to open shared documents or class resources in the Files tab.
Guide 3: Submitting Assignments and Collecting Work (Teachers & Students)
1. 1. In your class Team, go to the 'Assignments' tab.
2. 2. Click 'Create' to make a new assignment with instructions, files, and due dates.
3. 3. Select specific students or assign to all.
4. 4. Review submissions by clicking the assignment and selecting each student’s name.
5. 5. Grade work and add comments or feedback.
6. 6. Click 'Return' to send the grade and comments back to the student.
7. 1. Open the 'Assignments' tab in the class Team.
8. 2. Click on the assignment and read the instructions.
9. 3. Complete the task and use 'Add work' to upload files if needed.
10. 4. Click 'Turn In' to submit your assignment on time.
11. 5. Check back to view grades and teacher comments under the same tab.
Guide 4: Using OneDrive to Share Files (Teachers & Students)
1. 1. Go to OneDrive from the Microsoft 365 dashboard.
2. 2. Upload lesson plans, handouts, or documents.
3. 3. Right-click a file and choose 'Share'.
4. 4. Set access to 'View' or 'Edit' and send to students or colleagues.
5. 5. Use OneDrive to manage class resources without cluttering Teams.
6. 1. Sign in to OneDrive from your Microsoft 365 homepage.
7. 2. Use 'Upload' to add homework or project files.
8. 3. Use 'Share' to send work to a teacher if not submitted through Teams.
9. 4. Organize files into folders by subject or semester to stay organized.
10. 5. Always name files clearly (e.g., LastName_MathProject.docx).
Guide 5: Joining and Running Video Meetings in Teams (Teachers & Students)
1. 1. Open your calendar in Teams and click 'New meeting'.
2. 2. Add a title, set the date and time, and invite students or link to a class channel.
3. 3. Click 'Join' when it’s time to start. Use your mic and camera settings.
4. 4. Manage the meeting using the toolbar (mute all, screen share, chat, etc.).
5. 5. End the meeting or keep it open for office hours.
6. 1. Open your Teams calendar or class feed to find the meeting link.
7. 2. Click 'Join' and adjust your mic and camera settings before entering.
8. 3. Participate respectfully: mute when not speaking, use the chat for questions, and follow school meeting etiquette.
9. 4. Leave the meeting when it ends or when dismissed by the teacher.
Guide 6: Email Communication with Outlook (Teachers & Students)
1. 1. Go to https://www.office.com and open Outlook.
2. 2. Click 'New mail' to send messages to students, parents, or staff.
3. 3. Use subject lines, polite greetings, and clear language.
4. 4. Organize emails into folders or use the 'Flag' feature to highlight follow-ups.
5. 5. Reply to student questions and keep records of important communication.
6. 1. Sign in to Outlook through Microsoft 365.
7. 2. Check email daily for updates or responses from teachers.
8. 3. Use 'Reply' to respond to a message or 'New mail' to write your own.
9. 4. Keep emails polite and to the point (use full sentences).
10. 5. Avoid slang and check spelling before hitting send.
Guide 7: Creating Documents Online (Teachers & Students)
1. 1. Access Word, Excel, or PowerPoint through the Microsoft 365 dashboard.
2. 2. Click 'New blank document' to start your content.
3. 3. Use the built-in sharing feature to collaborate with colleagues or distribute materials to students.
4. 4. Documents save automatically to OneDrive.
5. 5. Use templates for lesson plans, forms, or class presentations.
6. 1. Students can create essays, slideshows, or spreadsheets directly in their browser.
7. 2. Files save automatically to their OneDrive.
8. 3. Teachers should remind students to name their documents clearly and share or submit them as needed.
9. 4. Encourage students to practice formatting and layout skills using these apps.
Guide 8: Using OneNote for Class Notes and Homework (Teachers & Students)
1. 1. Open your class Team and click 'Class Notebook'.
2. 2. Distribute pages using the 'Distribute Page' feature.
3. 3. Use the Content Library for read-only materials and assign work in student sections.
4. 4. Review student notebooks by clicking into their individual tabs.
5. 5. Leave digital comments and organize by topic or week.
6. 1. Access OneNote via your class Team's 'Class Notebook' tab.
7. 2. Take notes in your personal section.
8. 3. Look in the Content Library for teacher materials.
9. 4. Complete assignments on the correct page as instructed.
10. 5. Check back for teacher comments and feedback.
Guide 9: Viewing Grades and Feedback in Teams (Teachers & Students)
1. 1. In your class Team, go to the 'Assignments' tab and select an assignment.
2. 2. Click each student to review and leave feedback.
3. 3. Enter grades and return the assignment.
4. 4. Use rubrics for clear and consistent grading.
5. 5. Click the 'Grades' tab to see a summary for the class.
6. 1. Click the 'Grades' tab in your class Team.
7. 2. You will see a list of assignments with due dates, status, and grades.
8. 3. Click on any assignment to read teacher feedback.
9. 4. Use this info to improve future work.
Advanced Guides
Advanced Guide 10: Embedding Forms in PowerPoint for Interactive Lessons
1. 1. Go to https://forms.office.com and create a new quiz or survey.
2. 2. Copy the Share link.
3. 3. Open your PowerPoint presentation.
4. 4. Click 'Insert' > 'Forms' and paste your form link.
5. 5. Students will be able to respond directly inside the presentation (online only).
Advanced Guide 1: Using Microsoft Stream to Record and Share Lessons
1. 1. Go to https://stream.office.com and sign in with your school credentials.
2. 2. Click 'Create' > 'Record screen or video'.
3. 3. Choose whether to record your screen, camera, or both.
4. 4. Click 'Record' to begin. Teach your lesson as you would normally.
5. 5. Click 'Stop' when you're done and preview the recording.
6. 6. Click 'Upload to Stream' and enter a title, description, and permissions.
7. 1. Once uploaded, go to 'My Content' > 'Videos'.
8. 2. Click on the video you want to share.
9. 3. Click the 'Share' button and choose to copy the link, email it, or embed it.
10. 4. Paste the link in Teams (Posts or Assignments tab), OneNote, or in an Outlook message.
11. 5. Set permissions so students can view (but not edit) the video.
Advanced Guide 2: Using Microsoft Planner for Projects and Class Planning
1. 1. Go to https://tasks.office.com or open the Planner app from the Office 365 dashboard.
2. 2. Click 'New Plan' and give it a name (e.g., '6th Grade Science Curriculum').
3. 3. Choose whether to make the plan public within your organization or private.
4. 4. Click 'Create Plan'.
5. 1. Click 'Add Task' to create individual assignments or to-dos.
6. 2. Set due dates and assign tasks to yourself or other collaborators.
7. 3. Organize tasks into 'Buckets' (e.g., Weekly Tasks, Unit 1, Admin).
8. 4. Use checklists within tasks for step-by-step actions.
Advanced Guide 3: Creating Interactive Content with Microsoft Sway
1. 1. Go to https://sway.office.com and sign in.
2. 2. Click 'Create New' to start a blank presentation.
3. 3. Use the Storyline view to add titles, text, images, videos, or embedded content.
4. 4. Use 'Cards' to structure your content (text, image, group, media, etc.).
5. 5. Use the 'Design' tab to preview how your Sway will look.
Advanced Guide 4: Using Microsoft Bookings for Office Hours
1. 1. Go to https://bookings.office.com.
2. 2. Create a new booking calendar and name it (e.g., 'Mrs. Smith Office Hours').
3. 3. Set your available hours and meeting duration preferences.
4. 4. Customize confirmation messages and buffer time.
5. 5. Share the booking page link with students or guardians.
Advanced Guide 5: Automating Tasks with Microsoft Power Automate
1. 1. Go to https://make.powerautomate.com.
2. 2. Click 'Create' > 'Automated Cloud Flow'.
3. 3. Give your flow a name and choose a trigger (e.g., 'When a new email arrives').
4. 4. Add actions (e.g., 'Save attachments to OneDrive', 'Post message to Teams').
5. 5. Click 'Save' and test your flow.
Advanced Guide 6: Tracking Engagement with Viva Insights
1. 1. Open Microsoft Teams and click the 'Apps' icon, then search for 'Viva Insights'.
2. 2. Pin the app to your sidebar for quick access.
3. 3. Explore the 'Home' tab for suggestions like booking focus time or quiet hours.
4. 4. Review meeting habits, work patterns, and recommendations for better balance.
5. 5. Use the 'Wellbeing' and 'Productivity' tabs to monitor your own trends.
Advanced Guide 7: Organizing Class Resources with SharePoint
1. 1. Go to https://sharepoint.com or click 'SharePoint' in the Microsoft 365 dashboard.
2. 2. Click 'Create site' and choose a Team or Communication site.
3. 3. Name your site and add a description (e.g., 'Algebra I Resources').
4. 4. Add teachers or students with appropriate permissions.
5. 5. Use sections, document libraries, and web parts to organize files, links, or calendars.
Advanced Guide 8: Collaborating with Microsoft Whiteboard
1. 1. Open Microsoft Teams and start a meeting.
2. 2. Click 'Share' > 'Microsoft Whiteboard' to launch a collaborative board.
3. 3. Draw, type, or paste images and sticky notes.
4. 4. Invite students to contribute in real time.
5. 5. Use templates for brainstorming, planning, and mind maps.
Advanced Guide 9: Making Lessons Accessible with Microsoft Tools
1. 1. Use Immersive Reader in Word, OneNote, and Teams to help students with reading difficulties.
2. 2. Run the Accessibility Checker in Word, PowerPoint, and Excel to find issues.
3. 3. Add alt text to images and use clear heading structures.
4. 4. Encourage students to use Read Aloud, Translate, and dictation tools.
5. 5. Use subtitles and captions in video lessons via Stream or PowerPoint.